RULES AND REGULATIONS
1st International Włodzimierz Kamiński Violin Making Competition
for students and graduates
Poznań, 25-28 October 2023
Rules and Regulations
- The 1st International Włodzimierz Kamiński Violin Making Competition for students and graduates (hereinafter referred to as “the Competition”) is organised by the Ignacy Jan Paderewski Academy of Music in Poznań (hereinafter referred to as “the Academy”), and co-organised by the Włodzimierz Kamiński and Helena Harajda Art of Violin Making Foundation (hereinafter collectively referred to as “the Organisers”).
- The Competition will take place on 25-28 October 2023 at the Ignacy Jan Paderewski Academy of Music, address: ul. Św. Marcin 87, 61-808 Poznań, Poland.
- The Competition is open to:
a) school students studying for a qualification in violin making,
b) students of higher education institutions at faculties or specialisations teaching violin making,
c) graduates of higher education institutions or schools in a specialisation or field of study in violin making, who graduated not earlier than 2022,
regardless of the country of residence of the school or higher education institution and the nationality or citizenship of the participant.
The Competition is not anonymous, and instruments must include an identification label of the violin maker.
- Participants shall be required to send evidence of compliance with the condition referred to in section 1 paragraph 1 of the Rules and Regulations, in particular a proof of enrolment at a school or higher education institution or a diploma from a higher education institution or school (in the case of graduates).
- Participants in the Competition shall present a 4/4 violin, which shall be an original work of the Competition participant, built not earlier than 2019.
- Jury will disqualify instruments that:
a) bear signs of mechanical processing,
b)whose appearance deliberately imitates this of old instruments,
c) built of materials other than wood.
- Close relatives of the Jury members are not eligible to participate in the Competition.
- The submission of the application form is equivalent to the acceptance of the Rules and Regulations of the Competition.
- Each participant in the Competition is entitled to submit no more than two instruments.
- In order to participate in the Competition, a participant shall send the application form (downloadable from the website) to the e-mail address of the Competition: email@example.com, not later than September 8th, 2023, together with the participant’s statement (available on the website), a proof of enrolment or a diploma (referred to in section 1 paragraph 3 of the Rules and Regulations of the Competition), proof of payment of the entry fee of PLN 200 for each instrument submitted, and a high-quality photograph of themselves. The entry fee should be transferred to the account of the Academy:
Akademia Muzyczna im. I.J. Paderewskiego w Poznaniu
Account No.: PL 66 1090 1362 0000 0000 3601 7907
Santander Bank Polska
with the annotation “Violin Making Competition”.
The fee is non-refundable.
- After the confirmation from the Organisers of the properly submitted application form, instruments for the Competition should be delivered in person, either by the owner of the instrument or by a person possessing a written authorisation, to the Academy, ul. Św. Marcin 87, 61-808 Poznań, room nr 203. Instruments should be delivered on October 23-24, 2023, between 8 a.m. and 8 p.m.
- The submitted instrument should meet the following requirements, with which failure to comply will result in disqualification of the instrument:
a) instruments should be delivered in violin cases,
b) each violin case should include an envelope containing the following information:
– full name of the participant,
– full address of the participant,
– year and place of the construction of the violin,
c) a spare set of strings for the instrument should also be placed in each case.
Participants of the Competition give their permission to carry out any protentional repairs of damages inflicted during the Competition. Any potential repairs will be performed by a professional violin maker, the custodian of the Competition instruments, who does not participate in the Competition, nor performs any other duty during the organisation of the Competition.
- Participants shall insure their instruments for the duration of the Competition at their own expense.
- The responsibility for the delivery of instruments and their collection upon the completion of the Competition rests with the participants.
- All instruments should be collected in person upon the completion of the Competition, either by the owner of the instrument or by a person possessing a written authorisation, not later than 29 October 2023, 4.00 p.m.
- The Organisers take no responsibility for unclaimed instruments, which may be entrusted to third parties for safekeeping at the participant’s expense.
Withdrawal of submitted instruments is not possible before the end of the Competition.
- The Jury of the Competition shall consist of artists violin makers and violinists. The composition of the Jury shall be made public before the opening of the Competition.
- Detailed directives of the proceedings of the Jury, as well as criteria for judgement, will be specified in autonomous “Rules and Regulations of the Proceedings of the Jury”.
- Decisions of the Jury are final.
The Competition will be held in two rounds and will proceed as follows:
- In stage 1, members of the Jury shall pronounce individual judgements of the instruments: violin makers shall judge the violin-making qualities, and musicians shall judge the functional-acoustic properties. Stage 1 will be closed to the public.
- Based on the number of instruments submitted for each category and the highest scores from Stage 1, the Jury will announce the number of instruments eligible for Stage 2 (the Final) of the Competition.
- In Stage 2 (the Final) of the Competition, the Jury in its full composition shall carry out an acoustic evaluation of instruments in performance conditions. These auditions will be open to the public.
- The Jury will announce the order of award-winning instruments based on the average score of both stages (Stages 1 and 2).
- The results of each stage of the Competition will be published upon completion of that stage.
- Stage 1 of the Competition is not anonymous; both the Jury and the participants will have information concerning the maker of an instrument in question.
- In Stage 2, the acoustic auditions will be anonymous and will take place behind a curtain. Neither the Jury nor the participants will have any information concerning the maker of the instrument in question.
- There will be three statutory prizes in the Competition. The final order and value of the prizes will be established by the Jury during the final session.
- The Jury has the right to award additional prizes, such as (but not limited to) for exceptional violin-making features or exceptional acoustic features.
- The Jury has the right to alter the number and order of prizes, especially in case of the insufficient quality level of instruments submitted or a significant difference in quality level between the winning instrument and the rest.
- In addition, each Jury member shall award a special distinction to the instrument which will receive the highest score from this Jury member.
- A Jury member has the right not to award a special distinction, in particular, if they determine that the quality level of instruments submitted is insufficient.
The Organiser allows for the possibility of additional prizes or distinctions being funded by third parties (including co-organisers). All financial and non-financial prizes awarded by institutions or private persons should be presented to the Competition Office by 25 October 2023.
- The Organisers reserve the right to take photographs of the participants and instruments taking part in the Competition, and disseminate these photographs free of charge, to which the participant agrees by entering the Competition and submitting the Participant’s Statement attached to the application form.
- The participant transfers to the Organiser free of charge:
a) the right to use the participant’s own image (taken with all photographic and recording techniques) recorded during participation in the Competition and the Laureates’ Concert,
b) the right to use the photograph submitted in accordance with section 4 paragraph 1 a. of the Rules and Regulations of the Competition.
In compliance with article 13 paragraphs 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter referred as “GDPR”), we inform that:
- The administrator of the personal data of the participants is the Ignacy Jan Paderewski Academy of Music in Poznań, ul. Święty Marcin 87, 61-808 Poznań,
tel.: +48 61 856 89 00; fax: +48 61 853 66 76, e-mail: firstname.lastname@example.org.
- The administrator appointed a Personal Data Officer, who can be contacted by e-mail: email@example.com.
- The personal data of participants are processed for the purpose of participating in the Competition. Personal data are processed under article 6 paragraph 1 a) GDPR.
- Personal data of participants will be handed over to the co-organiser of the Competition, i.e., Włodzimierz Kamiński and Helena Harajda Art of Violin Making Foundation, responsible for the technical organisation of the Competition.
- The personal data of the participants will not be transferred to third countries or international organisations.
- The personal data of the participants will be stored until the withdrawal of consent. However, the withdrawal of consent before the completion of the Competition is equivalent to the withdrawal of participation in the Competition.
- Every participant has the right to withdraw the consent at any moment.
- Every participant has also the right to access and correct their personal data, to demand from the Personal Data Officer to limit the processing of data, delete them or to raise objections against the processing of data, as well as the right to transfer the personal data.
- Every person has the right to file a complaint to the supervisory authority, i.e. the President of the Personal Data Protection Office.
- The personal data is submitted voluntarily, but their submission is necessary for participation in the Competition.
- There are no automated decisions taken based on the processing of personal data.
Any disputes arising in relation to the submission of an application and or participation in the Competition, are subject to the jurisdiction of a competent court in Poznań, Poland. The Polish language version of the present Rules and Regulations shall take precedence.
All correspondence should be addressed to:
+48 665 562 223